VitaNet uses NuMetric Accounting as its financial backend. This means every appointment, invoice, payment, and refund follows structured accounting rules automatically—without manual bookkeeping.
How Accounting Works in VitaNet
VitaNet is not just a booking system. It is directly connected to NuMetric’s accounting engine, which records all financial activity in real time.
When an appointment is completed and invoices are issued:
Patient invoices are recorded as Income.
Insurance invoices are recorded separately with proper allocation.
Payments (cash or card) are tracked automatically
Taxes (Sales tax for related users) are calculated and recorded based on local regulations
All entries are posted to the correct accounting accounts without manual intervention.
What Is Automatically Handled for You
NuMetric automatically manages:
✔️ Income recording for patient and insurance invoices
✔️ e-Invoice compliance (JoFotara / ISTD)
✔️ Payment tracking (cash vs card)
✔️ Refund records linked to original invoices
✔️ Audit trail for all financial actions
Clinics do not need to create journal entries manually.
Patient vs Insurance Accounting
When completing an appointment:
The patient share is recorded as a direct payment - Cash Invoice.
The insurance share is recorded as a separate receivable.
Both are linked to the same appointment for reporting.
This separation ensures:
Accurate insurance follow-up
Clear outstanding balances
Proper revenue recognition
Invoices, Payments & Refunds
Invoices are issued automatically once an appointment is completed
Payments update invoice status instantly
Refunds are recorded without deleting original invoices
All actions remain visible for compliance and reporting
Nothing is overwritten or lost.
Reports & Financial Visibility
Because VitaNet uses NuMetric:
Users can access accounting and revenue reports
Outstanding insurance balances are always visible
Appointment data and accounting data stay aligned
Finance teams can complete thier work and audit activity without asking clinic staff
Why This Matters
This backend accounting setup ensures:
Regulatory compliance
Accurate financial records
Zero double-entry work
Clean data for audits and insurance claims
VitaNet users operate —NuMetric handles the accounting.